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Bill Spreadsheet Template

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Denyse Gabriela May 1, 2021 Spreadsheet

Panko (2000) suggests that “Given data from recent field audits, most large spreadsheets probably contain significant errors.” The most recent audit he cites found errors in at least 86% of spreadsheets audited. In 1997 Panko reported that 90% of the spreadsheets audited in a study carried out by Coopers and Lybrand were found to have errors. In ‘Automatic Generation and Maintenance of Correct Spreadsheets?‘ Erwig et al (2006) cite a figure of 90% from Rajalingham et al (2001) ‘Classification of Spreadsheet Errors‘. ‘Given the billions of spreadsheets in use, this leaves the worlds of business and finance horribly vulnerable to programming mistakes‘ (Scanlan et al, 2006). The studies by Paine, and Panko show that the chances of any given spreadsheet cell containing an error are somewhere between 0.3 and 3%, so that a spreadsheet of only 100 cells has about a 30% chance of having one error or more. Aragones et al (2006) state – ‘Desktop spreadsheet users are very creative in their adaptations, but distributed spreadsheets have the problem of distributed, inconsistent inputs and distributed results.

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Undoubtedly, spreadsheets can help you improve the efficiency of your company regardless of the nature or size of your business. However, it is very important to note that the process of programming formulae and mathematical algorithms behind spreadsheet programs can be very complex and time consuming; one having to invest much effort to create the most appropriate spreadsheet solution for one‘s company. Judging by this fact, the recommended course of action is to hire the services of a specialized company, a firm that will take care of all the details and subtleties of the spreadsheet programming in your place, and provide you with a ready-made or tailor-made spreadsheet solution that outperforms your expectations.

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Instead of listing the items on a paper list the items can be just as easily listed on a spreadsheet which will add up the items as required without the requirement to double check the adding up is accurate. Such a list has a history in accounting term as a sales day book and a purchase day book. To achieve the required analysis of sales and purchases all that is required is to write into the top of each of the spreadsheet columns the titles of the analysis headings required. Then repeat the value of each transaction in the total column into the analysis columns. Use the spreadsheet technology to add up each column and you have an effective bookkeeping spreadsheet.

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Small businesses can also benefit from professionally produced bookkeeping spreadsheets that have been specifically arranged not just to produce a list of income and expenses but also in a way that analyze that information in the way the small business requires it. There are two main requirements of the way the financial records are analyzed being to produce a financial profit and loss account for the business on a periodic basis but also to provide the totals of the categories required for taxation purposes.

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In order to ensure that you are provided with high-quality spreadsheet solutions and that they are 100 percent compatible with the profile and size of your business, you need to possess performing, state-of-the-art spreadsheet programs. However, it is important to note that the entire process of designing and creating your own spreadsheet solutions by using spreadsheet-generating programs is time consuming and requires a good level of expertise. Without the help of a specialized team of experienced programmers and mathematicians, the process of obtaining efficient spreadsheet solutions can be very challenging.

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By their nature, large spreadsheets are difficult for a third party to comprehend as their inherent flexibility for editing allows users to generate a complex web of cell references which are arduous to audit. Panko (2000), Paine, (2003), and Scanlan et al (2006) examine this problem. Worse still, there is a tendency for the spreadsheet author to misguidedly compound the problem by expending a considerable amount of effort into hiding the detail behind an elaborate and visually attractive ‘front end‘. Should the author of such an application leave the organization, it is commonly abandoned as colleagues are reluctant to master its complexity and often refuse to take ownership of it, as they are busy with their main work. Paine states that spreadsheets have almost no features for building applications out of parts that can be developed and tested independently.

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