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Simple Accounting Spreadsheet

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Amabelle Maé May 1, 2021 Spreadsheet

Small businesses that might produce their own spreadsheet would often do this on an annual basis. Bookkeeping software is much more likely to provide these bookkeeping spreadsheet templates on a monthly basis to enable a degree of financial control to be exercised by the small business. That is the second real value of bookkeeping spreadsheets, the ability to provide the business with financial information and through that data financial control over the business activities. The first value is of course the simplicity of listing with automated summation of the figures.

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Spreadsheet: A table of rows and columns, free for the entry of data, or formulae for calculating actions on those data. Each row or column is said to contain many ‘cells‘ and these cells serve as ‘homes‘ for every shred of information. Many spreadsheet applications nowadays have functionality above and beyond the traditional, offering a variety of charts, look-up tables, databases and more functionality than can be mentioned here.

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Meta programming is writing of programs by other programs. The purpose of this is to provide a cascading series of layers that translate a relatively easy to use visual representation of a problem to be modelled, into code that can be run by present day compilers and interpreters. This is to make it easier for computer literate non-programmers to specify instructions to a computer, without learning and writing code in computer languages. To achieve this, any layer of software or information must be able to read the code or the information represented in any other. Code and information are only separated out as a matter of design choice to aid human comprehension, they can be represented in the same way using the same kinds of open standard languages. The methods used for this representation and translation are being researched.

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Apart from these very popular categories, business owners can find various other types of spreadsheets solutions by collaborating with a prominent, reliable spreadsheet-solution-providing company and opt for the ‘Personalized Spreadsheet‘; solutions that are especially designed to meet your imposed criteria, created from scratch, tailor-made and adapted to your particular needs.

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Processing the financial documents related to a business enterprise basically means they need to be listed. For taxation and financial control purposes the invoices also need to be added up and analyzed. The most basic method would be to simply make a list of the sales income and a second list of the purchase expenses. Using a manual method of listing the information falls short of the analysis required and is more time consuming that using a little technology to both ensure the summation is accurate and the analysis simplified. Listing the sales and expenses of a small business on spreadsheets is no more difficult then a manual paper system and has tremendous advantages in automating and ensuring accuracy.

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Preparing such a bookkeeping spreadsheet might and often does suffice the needs of the smallest business enterprise and is a close step towards achieving a valuable tool for this purpose, bookkeeping software. Bookkeeping software can be as simple as a home produced spreadsheet but with additional facets that can have significant financial benefits to the business. Bookkeeping software produced on spreadsheets would normally be a series of spreadsheets with the columns preset and titled and formulae written into the sheet to automatically add up each column. In addition the columns used would normally be restricted to general headings to include a full analysis of all items.

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